Time tracking software with productivity insights for the modern workforce.
Grade: A — Score: 90/100
Hubstaff leverages advanced technology to provide a comprehensive time tracking solution that integrates seamlessly across desktop, web, and mobile devices. With features like GPS-based tracking and customizable productivity monitoring, it caters to the needs of modern hybrid workforces.
The platform streamlines workflows by automating time tracking, payroll, and reporting processes, allowing teams to focus on their core tasks without the burden of manual timesheets. Real-time insights and analytics empower managers to make informed decisions about resource allocation and project management.
By identifying unusual activity patterns and providing detailed reports, Hubstaff mitigates risks associated with inaccurate time records and project overruns. This transparency fosters accountability and enhances team performance, making it an essential tool for businesses aiming to optimize productivity.
Starter: $4.99/user/month billed annually or $7/user/month monthly, 2-seat minimum
Grow: $7.50/user/month billed annually or $9/user/month monthly, 2-seat minimum
Team: $10/user/month billed annually or $12/user/month monthly, 2-seat minimum
Enterprise: $25/user/month billed annually
Consider switching to Toggl: Toggl offers similar time tracking features with a focus on simplicity and ease of use.
Hubstaff is stronger when a team wants time tracking, payroll, invoicing, scheduling, GPS field tracking, workforce analytics, and project budgets in one workflow. Time Doctor is usually considered when the buyer wants a more monitoring-centered employee productivity tool. The better choice depends on whether the main problem is operational workforce management or deeper activity oversight.
Hubstaff is broader than Toggl Track because it includes screenshots, app and URL tracking, payroll, scheduling, GPS tracking, workforce analytics, and client invoicing. Toggl Track is usually a better fit for teams that want a lighter timer with less employee monitoring. Hubstaff is the better fit when managers need proof-of-work data, payroll workflows, and field-team visibility.
Hubstaff is more operations-heavy than Clockify, with stronger coverage for screenshots, app and URL tracking, GPS, payroll, scheduling, invoices, and workforce analytics. Clockify is usually the simpler fit for teams that mainly need time entries, projects, and reports without heavier monitoring. Hubstaff makes more sense when tracked time needs to connect to payments, attendance, field work, and productivity signals.
Hubstaff can take screenshots once, twice, or three times every 10 minutes when screenshot capture is enabled. The vendor says it does not record video of the screen while someone is working. Screenshots can be blurred, reduced in frequency, or turned off depending on the organization's settings.
Hubstaff says it does not log keystrokes, track emails, record voice, record screen video, or access webcams. It can detect whether keyboard or mouse activity happened during a time interval to calculate an activity rate. That is still monitoring, but it is not the same as recording the actual keys someone typed.
Yes. Hubstaff's mobile apps support GPS time tracking for distributed and field teams. The vendor says location tracking works while time is being tracked or through fleet tracking, and that live data stops uploading when the timer stops. Workers also need to grant device permissions, so location tracking is not meant to be invisible to the user.
Hubstaff says employees can access their own hours worked, projects, time off requests, activity scores, and daily or weekly limits. The vendor also says screenshots are off by default on new accounts and that users can blur, delete, or hide screenshots when enabled, subject to how the organization configures permissions. Buyers should still define a clear internal tracking policy before rollout because settings can change the employee experience.
Hubstaff calculates activity rates from keyboard and mouse activity during 10-minute periods while the timer is running. For example, activity during half of a 10-minute interval would show as a 50% activity rate. Hubstaff warns that low activity does not automatically mean poor work because meetings, reading, rendering, research, and review tasks may involve less keyboard or mouse input.
Yes. Hubstaff documents more than 30 integrations across project management, communication, payments, accounting, invoicing, CRM, help desk, and HR workflows. Named integrations in the finalized feature data include Jira, Asana, Slack, QuickBooks, GitHub, GitLab, ClickUp, Zendesk, Monday.com, PayPal, Gusto, Salesforce, Zapier, Wise, and Deel. Teams should check plan limits because unlimited integrations are not included on every tier.
Hubstaff can feel intrusive if a team enables screenshots, app and URL tracking, activity rates, GPS tracking, or strict idle-time rules without explaining why. The vendor provides privacy controls such as blurred screenshots, configurable monitoring, role-based permissions, and no keystroke, email, webcam, voice, or screen-video recording. The best fit is a team that needs proof-of-work or payroll accuracy and is willing to roll it out transparently.
How AI agents (ChatGPT, Perplexity, Claude, others) read this review page in the past 7 days. Updated weekly. View Hubstaff AI Visibility Report.