Workplace Management Platform for bookings, visitors, assets and office services.
Grade: B — Score: 80/100
Book desks, meeting rooms and parking spaces on interactive floor plans through the browser, mobile apps or Microsoft Teams. Business adds calendar connections, check-in, QR codes and utilization analytics; administrators can release unconfirmed reservations and control booking permissions.
Visitor Management supports preregistration, visitor documents, configurable fields, check-in and check-out, and notification rules. It is a separate subscription with unlimited users and visitors; a visitor kiosk is an additional licence.
Configure equipment such as laptops and vehicles for employee booking or assignment, with categories, pickup locations and access restrictions. The separate Asset Management module includes inventory list management, digital handover with logging, and asset import and export.
Meeting-room displays show availability and support ad-hoc reservations, while presence displays show the day's workplace bookings. Separately licensed IoT connections cover desk and room sensors, ePaper displays and smart locks, with smart locks labelled beta on the homepage. Hardware purchases, compatibility and software subscriptions need separate planning.
Connect internal or external providers for catering, room preparation and other office services. Employees can place orders with meeting bookings, including through the Outlook add-in, while administrators manage approvals, order status and cost centers. The Service Module is separately priced per linked room.
Flexopus documents dedicated Hetzner application hosting and backup infrastructure in Germany, without AWS, Microsoft Azure or Google Cloud platform hosting, and ISO 27001:2022 certification by TÜV Rheinland. It publishes GDPR and DPA documentation plus configurable booking visibility and anonymization. Its wider supplier arrangements need separate consideration from core platform hosting.
Flexopus is a modular Workplace Management Platform for booking desks, meeting rooms and parking, managing visitors and assets, and coordinating displays, catering and facility services. You select the workplace processes you need and evaluate them in the demo before subscribing. Configure buildings, floor plans, desks, rooms and parking, then add the visitor, asset, display or service modules included in your purchase. Set permissions, booking visibility and anonymization before inviting colleagues; Business supplies SAML2 and SCIM for centralized identity management.
Your employees book through the browser, mobile app or Teams, while Outlook and Google calendar connections support meeting workflows. The Outlook add-in requires Exchange Online and can also support catering orders and visitor invitations with the relevant modules. Reception teams manage guests, asset administrators configure equipment, and service providers process office orders; pair compatible displays or sensors where needed.
You review bookings, service activity and utilization, using exports or the REST API for further reporting. Personal booking statistics are optional: consult your data protection officer before enabling them and configure compatible retention settings. Flexopus advertises over 80 integrations as of September 2026; the names shown here are selected examples, with different connection methods and package requirements. Its German application hosting does not replace reviewing the DPA and optional integration processors.
Vendor-reported integrations: 80+. Vendor statement; checked 2026-09-17. Official integration catalogue.
The following 9 documented examples are a selected sample, not a total or a promise that all connections are native or included.
Core pricing public: Public core pricing; some module prices unconfirmed. Published Workplace rates, platform fees and billing terms allow core subscription costs to be calculated. Asset, display and IoT amounts remain unconfirmed in the reviewed page; request a complete quote for those modules.
Workplace Starter: €1.59/resource/month annually + €100/year platform fee; or €1.99/resource/month monthly + €10/month platform fee + €10 one-time setup; applicable VAT extra
Workplace Business: €2.99/resource/month annually + €100/year platform fee; or €3.49/resource/month monthly + €10/month platform fee + €10 one-time setup; applicable VAT extra
Workplace Enterprise: Custom quote; annual subscription
Visitor Management: €100/building/month; applicable VAT extra
Asset Management: Amount not independently confirmed in this review; per 250 assets/month; minimum 12 months
Display app: Amount not independently confirmed in this review; per display/month; minimum 12 months, plus room-resource licences
Service Module: €3.49/linked room/month; minimum 10 rooms and 12 months; applicable VAT extra
Sensors & IoT: Amount not independently confirmed in this review; per linked device/month; minimum 10 devices and 12 months
HRIS Integration: €50/month add-on; applicable VAT extra
For teams prioritizing booking through Slack, deskbird Business lists a Slack app and unlimited desks and parking. Its active-user billing differs from Flexopus resource billing, while SAML and SCIM are listed in an additional User & Data Management Plus package.
For smaller teams that require their own resource-booking installation, LibreBooking provides open-source scheduling with multi-resource reservations and waitlists. You operate the server and maintain the deployment yourself, so budget for administration instead of assuming the managed-service support model of Flexopus.
For IT teams primarily tracking equipment custody and software licences, Snipe-IT documents asset checkout histories, audits and expiring-licence alerts. It addresses a specialist asset-management need; evaluate workplace booking and reception separately rather than treating it as a replacement for the entire Flexopus platform.
For venues selling reservations to outside customers, AllBooked documents pricing rules and payment collection through Stripe Connect. Its public venue-booking focus is a different fit from the internal workplace processes reviewed here; assess employee scheduling and asset workflows separately.
Prepare your buildings, floor plans and bookable resources, then configure permissions, privacy settings and the modules in your subscription. Connect the identity and calendar systems you intend to use before inviting employees. The no-card demo is for evaluation with demo data; operational use starts in a subscribed company instance.
Yes, Flexopus provides a Teams app, browser access and mobile apps. Teams administrators must configure access before employees use it. The booking workflow and live plan are available through Teams, while separate module subscriptions still determine the additional workflows you can use.
The Outlook add-in requires Exchange Online through Microsoft Graph and extends room selection while Outlook continues to manage the meeting. It can also support catering orders and visitor invitations with the relevant Flexopus modules. Google resource-calendar synchronization is a separate room-booking connection, and these Business calendar connections should not be confused with importing an ICS confirmation.
Flexopus offers a room-display app for availability and ad-hoc bookings, plus a separate Service Module for catering and office-service orders. Providers and administrators can manage order approvals and cost centers, and the Outlook add-in supports catering requests. Display licences, room-resource licences, service subscriptions and physical hardware should be scoped separately.
Flexopus documents connections for desk and room sensors, ePaper displays and smart locks, with smart locks labelled beta on its homepage. The IoT offering requires at least 10 linked devices and a 12-month commitment, while hardware purchases are separate. Confirm compatibility before buying devices, because the pricing FAQ promises full software support for partner-shop devices and only individually assessed, limited support for other hardware.
Flexopus supports optional personal booking statistics alongside resource-utilization reporting. Its help documentation asks administrators to consult their data protection officer before enabling personal statistics and requires booking anonymization to be disabled or set to at least 90 days for that workflow. Previously anonymized bookings cannot be reconstructed, and booking history alone does not establish physical attendance.
Flexopus documents analytics exports and a REST API for custom reporting workflows. The API documentation lists a limit of 60 requests per minute and says webhooks have not been released. A custom reporting connection should therefore be assessed as an integration project, rather than assumed to be an included native dashboard connector.
Yes. The separate Asset Management module supports bookable or assigned equipment, inventory list management, digital handover with logging, and asset import or export. It covers equipment such as vehicles and laptops, with categories, locations and access restrictions.
Yes, Visitor Management is offered alongside Workplace booking as a separately priced module. It supports preregistration, visitor documents, configurable fields, notifications and digital check-in or check-out. Visitor kiosks are an additional licence, and the Outlook add-in can support visitor invitations through Flexopus Visitor.
Flexopus bills Workplace licences per resource, whereas deskbird Business uses active-user billing and lists unlimited desks and parking. deskbird lists a Slack app, while the documented Flexopus Slack workflow uses Zapier notifications. Flexopus places SAML2 and SCIM in Business, while deskbird lists them in User & Data Management Plus, so compare identity requirements and add-ons as well as the booking interface.